ARTICLE II. BUDGET

SECTION 145.020: BUDGET REQUIREDCONTENTSEXPENDITURES NOT TO

EXCEED REVENUES

A. Prior to the commencement of each fiscal year, a budget for the City shall be prepared and the same will be presented to and approved by the Board of Aldermen.

B. The annual budget shall present a complete financial plan for the ensuing fiscal year and shall include at least the following information:

B.1. A budget message describing the important features of the budget and major changes from the preceding year;

B.2. Estimated revenues to be received from all sources for the budget year, with a comparative statement of actual or estimated revenues for the two (2) years next preceding, itemized by year, fund and source;

B.3. Proposed expenditures for each department, office, commission, and other classification for the budget year, together with a comparative statement of actual or estimated expenditures for the two (2) years next preceding, itemized by year, fund, activity and object;

B.4. The amount required for the payment of interest, amortization, and redemption charges on the debt of the City; and

B.5. A general budget summary.

C. In no event shall the total proposed expenditures from any fund exceed the estimated revenues to be received plus any unencumbered balance or less any deficit estimated for the beginning of the budget year; provided, that nothing herein shall be construed as requiring the City to use any cash balance as current revenue or to change from a cash basis of financing its expenditures.

SECTION 145.030: PURCHASING AGENT

A. The budget shall be prepared under the direction of a Purchasing Agent. Except as otherwise provided by law or ordinance, the Purchasing Agent shall be designated by the Board of Aldermen of the City. All officers and employees shall cooperate with and provide to the Purchasing Agent such information and such records as he/she shall require in developing the budget. The Purchasing Agent shall review all the expenditure requests and revenue estimates, after which he/she shall prepare the proposed budget as defined herein.

B. After the Purchasing Agent has prepared the proposed budget, he/she shall submit it, along with such supporting schedules, exhibits, and other explanatory material as may be necessary for the proper understanding of the financial needs and position of the City, to the Board of Aldermen. He/she shall submit at the same time complete drafts of such orders, motions, resolutions or ordinances as may be required to authorize the proposed expenditures and produce the revenues necessary to balance the proposed budget.

SECTION 145.040: BOARD OF ALDERMEN MAY REVISE BUDGET, LIMITSAPPROVAL

The Board of Aldermen may revise, alter, increase or decrease the items contained in the proposed budget, subject to such limitations as may be provided by law; provided, that in no event shall the total authorized expenditures from any fund exceed the estimated revenues to be received plus any unencumbered balance or less any deficit estimated for the beginning of the budget year. Except as otherwise provided by law, the Board of Aldermen shall, before the beginning of the fiscal year, approve the budget and approve or adopt such orders, motions, resolutions or ordinances as may be required to authorize the budgeted expenditures and produce the revenues estimated in the budget.

SECTION 145.050: INCREASE OF EXPENDITURE OVER BUDGETED AMOUNT TO BE

MADE ONLY ON FORMAL RESOLUTION

After the City has approved the budget for any year and has approved or adopted the orders, motions, resolutions or ordinances required to authorize the expenditures proposed in the budget, the City shall not increase the total amount authorized for expenditure from any fund, unless the Board of Aldermen adopts a resolution setting forth the facts and reasons making the increase necessary and approves or adopts an order, motion, resolution or ordinance to authorize the expenditures.

SECTION 145.055: BUDGET CALENDAR

The Budget Committee shall prepare the City budget in accordance with the following calendar:

.1. At least six (6) months before the beginning of a new fiscal year, the Budget Committee will collect the data necessary and make preliminary revenue estimates for the coming fiscal year. It will esti­mate expenditures for the present year and note expenditures and reve­nues for the previous two (2) fiscal years.

.2. At least five (5) months before the beginning of a new fiscal year, the Budget Committee will request from each City Officer a state­ment of expenditures requested for the coming fiscal year.

.3. At least four (4) months before the beginning of a new fis­cal year, the Budget Committee will review the departmental requests and make its final revenue estimates for the coming fiscal year and will confer with department heads to discuss these requests.

§ 145.055 Taxation And Finance § 145.090

.4. At least three (3) months before the beginning of a new fis­cal year, the Budget Committee will begin assembling the City budget.

.5. At least two (2) months before the beginning of a new fiscal year, the Budget Committee will confer with the Mayor, and any such other officers as the Mayor may designate, for preparation of the City budget for the next fiscal year to be submitted to the Board of Aldermen.

.6. The budget shall be submitted to the Board of Aldermen at the regular meeting in the month before the beginning of the fiscal year as designated by the Board of Aldermen. (CC 1979 §22.160)

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